Monthly Tender Services

A good tender application is a well-structured document that addresses all the questions in the tender offer clearly and simply. It’s crucial to answer every question accurately and pay close attention to details.

Minor errors, such as omitting your name, can lead to your application being rejected.

Ensure you allocate sufficient time to respond to the tender properly and understand the project requirements to meet them effectively.

In South Africa, the Preferential Procurement Points System is used to evaluate and compare various tender applications. This system assigns points to different aspects of your application and business.

Tenders below R50 million use the 80/20 point system, while those above use the 90/10 method. The primary points (either 80 or 90) are based on the tender’s value, and additional points (10 or 20) are based on your BEE standing, which reflects your company’s transformation capability.

The highest total score determines the winning bid.

The initial assessment of your application focuses on your company’s functionality, which occurs before considering preferential procurement points. Functionality refers to whether your business meets the basic requirements of the project, such as having the necessary resources (personnel, finances, knowledge, and skills). Your application should use the headings for functionality provided in the tender document and be as clear and accessible as possible.

Key aspects of the new rules include:

• The government can negotiate prices if your bid is not competitively priced.
• The threshold for the 80/20 point system increased from R1 million to R50 million.
• Winning bids over R30 million require subcontracting 30% of the work to black-owned businesses.
• The government encourages hiring locally for projects, and tenders may provide lists of local suppliers that meet the tender’s standards.

• No formal bidding process is required for jobs under R30,000.
• Quotes or requests for quotes are used for projects between R30,000 and R200,000.
• Competitive bids are needed for projects over R200,000 and must be approved by the National Government.

Tenders are published daily in various newspapers and websites. The official government site, eTenders, lists all open bids.

For a more convenient option, you can subscribe to tender services that filter and send relevant tenders for your business.

The South African government aims to make tender forms free. However, local governments can charge a reasonable fee, typically between R150 and R500, though it can be misused, with fees reaching up to R5,000, to discourage small businesses.

Tender documents usually specify submission deadlines and decision dates. If no specific date is given, the process can take up to a year. For timely results, apply to tenders with set due dates. Call us about Online Tenders South Africa. 

Carefully read the rules and regulations on every Tender application you send in. Write your name and cell phone number on the outside of the paper if they tell you to. They are looking for reasons to not let you in.

Make certain you send in your application on time. It is very important to do this because the time to stop scams is always very short. Applications sent after the due date will not be accepted because details about Tender applications are often made public after the due date. This way, your rivals could see what price you offered and offer a slightly lower one.

Do not send in your bid application too early. If you put your submission in the wrong box for a Tenders that ends earlier, someone may open it by accident. Also, early entries make it more likely that information will get out that your rivals can use against you. There have been cases of scams connected with early applications in the past.

Putting in your bid on the last day possible and waiting in the right office is the best way to go about it. All Tenders must be opened and marked in the Tender file in order to follow the law. It’s best to wait and watch these events until you see that your application has been opened and approved.

It’s likely that you won’t get a confirmation message, so it’s very important to see your tender entry through to the end.

Following the rules is very important. Don’t forget to fill out the whole document and answer all the questions in the Tender paper. Also, don’t forget to sign or initial each page of every paper. These little things often get people turned down.

We keep track of Tender Alerts by doing weekly custom tender searches for you. This searches through 10,000 Active Tender Leads.